Cleared bank transactions

When we use the 'cleared' status

The cleared status shows you when a bank transaction has come directly from your bank. This could be via a bank feed or from importing a bank statement.

This tells you when a bank transaction in Sage Accounting is also on your bank statement and reflected in your bank balance.

When you import transactions from a bank feed or from importing a bank statement, we mark them as cleared and ready to reconcile. So when you next reconcile your bank account, the transactions are already selected, speeding up the bank reconciliation process.

You cannot manually add the cleared status to a transaction.

Find 'cleared' transactions

1. From Banking, open the relevant bank account.
2. Make sure you are viewing the Activity tab.
3. Sort the Cleared column to find your cleared transactions.
   

Edit or delete cleared transactions

When you edit or delete a cleared transaction, remember that it may no longer match your real bank account.

Edit a cleared transaction

When you edit a cleared transaction, we remove both cleared status and no longer show it as ready to reconcile. When you next reconcile, you'll also have to manually select the reconcile box.

You cannot edit a transaction that has been included on a completed reconciliation.

1. From Banking, open the relevant bank account.
2. From the Activity tab, select the transaction you want to edit.
3. Make the required changes and Save.

The transaction is saved and the cleared status removed.

You cannot manually add the cleared status to a transaction.

Delete a cleared transaction

You cannot delete a transaction that has been included on a finished bank reconciliation.

1. From Banking, open the relevant bank account.
2. From the Activity tab, select the check box to the left of the transaction you want to delete.
3. On the toolbar, select the Delete icon and confirm.

Difference between cleared and reconciled

Cleared transactions have been created from a bank feed or imported from a statement. This tells you that the transaction is on your bank statement, reflected in your bank balance, and ready to be reconciled.

When you enter a bank transaction using the Receipt or Payment options, we don't mark the transaction as cleared. This tells you that you need to check that the transaction matches your bank statement.

Reconciled transactions are those that have been included in a bank reconciliation. When you reconcile, you are confirming that the transaction matches your bank account. Once transactions are reconciled, you have limited options when editing and deleting them.