About vendor statements

You can produce vendor statements to show the position of your account with them and to help you keep track of your account balance. The statement shows all transactions and the total invoiced to you between a date particular date range. It also shows the amount you’ve paid and the amount you still owe at the end of the period specified.

To choose the statement type

  1. Go to Settings, then click Statement Settings.
  2. In the Vendor Statement Type field, select one of the following:
  • Outstanding items only – Select this option if you want your vendor statements to only show outstanding transactions.
  • All Activity – Select this option if you want your vendor statements to show all transactions.
  1. Click Save.

To produce a vendor statement

  1. From Contacts, click Vendors.
  2. Click the required vendor.
  3. Open the Manage menu and click Statements.
  4. Enter the end date in the To field.

The transactions entered by the end date appear.

To export the vendor’s statement

You can choose to save it as a PDF or CSV file.

To print the statement

You have the option to save the statement as a PDF. Open the Manage Statement menu and click Print.

Depending on your browser the PDF opens in a new window or tab and you can choose to print or save it from your browser file menu.

To export the statement to CSV

You have the option to save the statement as a CSV file which you can then open with Microsoft Excel. Open the Manage Statement menu and select Export to CSV file.

Depending on your browser, the file either downloads automatically to your Downloads folder or if you receive a prompt asking you to save the file to your computer. Browse to where you want to save the file and click Save. You can then open the file with Excel.