Print and manage checks in Accounting

Use the Check Register to perform the following tasks:

  • View all checks or a list of checks to be printed
  • Print a check
  • Mark a check as issued manually
  • Delete a check and the check transaction
  • Void a check and reverse the original transaction

Before you start

Enable check printing in the settings. Read Set up check printing.

Other ways to print a check

You can also print a single check when you process the following payment transactions:

Find checks in the Check Register

  1. From Banking,, choose Check Register.

  2. Filter the list of checks to find the one you need. We show checks ready to print by default.

    • To find all checks or those already printed, choose the All Checks tab.
    • Go back to the Checks to Print tab, to just see unprinted checks.
    • Use the date range to narrow down the list.

Transaction Date

The date of the payment transaction for the check.

Name

The name of the contact to whom the check is issued.

Type

Bill Payment - payment used to pay a bill.

Other Payment- payment raised but not allocated to a bill.

Customer Refund - payment issued to a customer to refund a sale.

Bank Account

The bank account from which the check is issued.

Status

  • Saved - The transaction is saved, but no check has been issued.
  • Printed - A check has been printed.
  • Issued Manually - the check was not printed from Accounting, but has been issued in another way. We don't show an issued date for these.

Date Printed/Issued

The date the check was printed or issued.

Check Number

The number assigned to the check.

Amount

The amount of the check

Print a check

  1. Insert check stock in your printer.
  2. On the Check Register page, select a check to print.
  3. Click Print Check.
  4. In the dialog box that appears, click Print Check.
  5. Preview the printed check, and then click Print to print it.
  6. Find the check number on your printed check, and then enter it in the Check Number field to assign it to the transaction.
  7. Click All Done!

The status of the check you printed is set to Printed in the Check Register, and the check numbers you entered are assigned to the payment transactions.

Mark a check as issued manually

Use this when you don't want to print a check from Accounting, but still want to show that you have sent it to a payee. You have written it manually for example.

  1. Select a check to issue manually.
  2. Choose Issue Manually.
  3. Enter details of the check number (optional).
  4. Select Issue Manually.

We assign the check number and update the status to Issued Manually.

Delete a check

If you need to delete a check or check transaction, you can only do this from the Check Register. You can't delete checks from the transaction list in Banking.

When a check is deleted, the check transaction is also removed. If the check is paying an invoice, then the invoice becomes unpaid.

Reconciled checks

When you delete a reconciled check

  • We show it on your bank reconciliation with a Removed from reconciliation status in the Corrected Transaction column, to tell you it's now deleted.

  • We update the Starting Balance of your next bank reconciliation.

    The Starting Balance is always the total value of all reconciled transactions, up to the statement date.

    We leave deleted transactions out of this balance, updating the total every time you delete a reconciled transaction.

  • We do not update the Reconciled Balance.

Delete a check

  1. On the Check Register page, select the check to delete.
  2. Click Delete.
  3. In the dialog box that appears, click Delete Check.

The check transaction is removed and check number is now available to use for a new check.

Void a check and reverse the original transaction

If you printed a check but you don't want to issue it to a payee, you can permanently void it.

When you void a check

  • It remains listed in the Cheque Register, but marked as voided.

  • We reverse the original transaction. The reference of the reversed transaction has the same cheque number followed by a 'V'.

  • Both transactions show in your bank reconciliation and cancel each other out. Simply reconcile both of them to make sure your bank reconciliation is accurate.

  • If you have already reconciled the check, the reverse transaction shows the next time you reconcile. As the original check was not removed, it is still included in the Starting Balance. Just make sure you reconcile the voided check.

  • The vendor bill will revert to being unpaid. If you still want to pay this bill, just enter a new payment.

Void the check

  1. On the Check Register page, select All Checks and select the check to void.
  2. Click Void.
  3. Enter the date to void the check.
  4. Click Void Check.

Report on void payments

  1. Go to Reporting.
  2. Click Audit Trail.
  3. Click More and set the Type to Void Payment.