Record a receipt without a customer invoice (Other Receipt)

There may be times when you need to record a payment that is not applied to an invoice. Create an Other Receipt in the appropriate bank account to record receipt of a payment without issuing an invoice.

Some common reasons to create an Other Receipt are to record:

  • Daily register sales.
  • Electronic payments made to your bank account.
  • A sale to a non-regular customer.
  • A one-time only sale.

To create an Other Receipt

  1. Go to Banking, then click on the relevant bank account.
  2. Click New Entry, then click Sale / Receipt.
  3. Click the Other Receipt tab, then enter the following information:
Customer

Optionally, enter or select a customer name.

If it’s a new customer that you want to add as a contact, click Add a customer at the bottom of the customer list and then enter their information.

Paid into Bank Account Verify that you have selected the correct bank account. If not, select the correct account. The current balance for the selected bank account displays below.
Method Select the payment method.
Date Received Enter (or select) the date the payment was received.
Reference Optionally, enter a reference for the receipt.
Amount Received Enter the total amount of the receipt.
Tax rate for This field defaults to the province of your business. If you select a customer, it will automatically change to the customer's province, though you can change it as needed.
Ledger Account

Use the default income ledger account or select a different account to which to post the receipt.

The default ledger accounts are set in Record and Transaction settings. If you select a saved customer, this field defaults to the account set in the Sales Ledger Account field. If you do not select a saved customer, it defaults to the account set in the Other Receipt Ledger Account field.

Details Optionally, enter details about the sale, such as what item was purchased.
Net The net amount before taxes.
Tax Rate

This field defaults to the tax rates of your business. If you select a customer, it will automatically change to the tax rates of the customer's province, though you can change it as needed.

Select the correct tax rate for this transaction. The tax is included in the total and the appropriate breakdown is reported on your tax return.
Tax Amount

A column displays for each type of tax applicable to your business. If you select a customer, a column displays for each type of tax applicable to the customer's province. You can change this by selecting a different province or territory in the Tax rate for field above the columns.

These amounts are automatically calculated from the selected tax rate.

Note: If you edit a tax amount for a line, the Net and Total amounts are recalculated. However, the Amount Received is not recalculated. Be sure to adjust the amounts as needed.
Total The total of the line, which is the addition of the amounts in the Net and Tax Amount fields.
Total Net The total of all Net amounts from each receipt line.
Total Tax The total of all Tax Amounts from each receipt line.
Total The Total Net amount plus Total Tax amount.
Left to Record

This field will show the difference if you are under (positive amount) or over (negative amount) the Amount Received.

If there is a difference, you must resolve it before you can save the receipt. To do this, you can adjust the Amount Received or individual line amounts on the receipt.

  1. If the receipt was for items of different amounts, require posting to different ledger accounts, or have different tax rates, enter them on separate lines.
Note:

If you enter multiple lines, the receipt will show as a single transaction in the bank account activity. However, it will show as individual transactions in each relevant ledger account.

  1. Click Save to save the receipt, or Save; Add Another to save it and to add another receipt.

If this is a receipt you receive regularly, for example, once a week or once a month, you can set it as a recurring entry.

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