Purchase invoices

To keep track of how much you owe your suppliers with purchase invoices, which are a record of these transactions.

You can add new purchase invoices by selecting Purchase Invoices from the Purchases menu then New Invoice.

Tip: You can use Purchase Automation to easily create purchase invoices from uploaded documents or image files. Open the About Purchase Automation guide to find out more.

Create your purchase invoice

  1. Go to Purchases and click New Invoice. Enter the supplier details, the date the invoice was created and is due for payment.
  2. To record the purchase of a specific product or service, in the Product/Service box, type the name of the item then choose the required item.

    The information for the chosen product or service appears on the next available invoice line. If necessary, you can change this information. If the item has multiple prices or rates, click the Unit Price column and choose the rate you want to use. If you need to create a new record, click Create item then enter details.

  3. If you haven't set up products and services, just enter a Description, followed by the remaining details.
  4. Add more items on new lines if necessary

You’ve successfully entered the details of your purchase, you can now Save.

Quick entries

If you're not using products and services, consider using the Quick Entries option to enter purchases for one or more suppliers at the same time. If you just need to enter your transaction values, they could be the perfect way for you to record your purchases.

Quick entries are great for speeding up your processing but you can't use them for the following:

  • Recording product information
  • Printing invoices
  • Recording foreign currency transactions

You can find out more about Quick Entries in our Purchase quick entries article.

What's next?

Record money in