Integrate Data

This option enables information contained in Final Accounts Online for your client’s self-employment to be imported into Personal Tax Online.

  1. Highlight Integrate Data and click Next. Business details opens.
  2. Use the Business drop-down menu to select the relevant business.
  3. Select from the Set of accounts drop-down menu the accounts on which the entries in Personal Tax Online are to be based.
  4. Click Create self-employment
Note: Only those accounts which match or overlap the subject tax year are included in the drop-down menu and the details from only one set of accounts may be selected.

Earned Income – Create Self-employment opens, which has seven tabs:

Information

The Information tab allows you to enter information about the following:

  • Business name
  • Business description
  • First line of business address
  • Postcode
  • Whether business details have changed in last 12 months: If this box is ticked, then a Details of changes field is created
  • Details of changes: This field is only visible if Business details have changed in last 12 months box is ticked.
  • Date business commenced
  • Date business ceased
  • Date accounting period begins
  • Date accounts are made up to
  • Date basis period began
  • Date basis period ended
  • Whether Cash basis used

Where possible, these details will be populated from information imported from the accounts. You should manually enter the details of any unpopulated fields as appropriate. You can also overwrite any imported information.

All of the above information will appear on Tax Calculation and will be used to populate page SEF1 of the tax return.

Income and Expenses

The figures of income, expenses and turnover as shown in the accounts will appear in this tab. You are able to amend any of these figures, if required.

Capital Allowances

Enter where indicated the capital allowance claims for the period in respect of:

  • Annual Investment Allowance
  • Main Rate Capital allowances, on equipment (including cars with low CO2)
  • Special Rate Capital allowances, on equipment (including cars with high CO2)
  • Capital allowances for cars costing over £12,000 (purchased before 06/04/2009)
  • Zero-emission goods vehicle allowance
  • Business Premises Renovation Allowance (BPRA)
  • 100% and other enhanced capital allowances
  • Allowances on sale or cessation of business use
  • Balancing charge on sale or cessation of business use (where BPRA claimed)
  • Balancing charge on sale or on cessation of business use of other assets

Capital allowances for cars costing over £12,000 (purchased before 06/04/2009) appears for 2015/16 only.

Zero-emission goods vehicle allowance appears from 2016/17.

The details entered here will appear on Tax Calculation at Report Preview. They will also be used to help populate boxes 49 to 59 on page SEF3 of the tax return.

Net profit/ (loss) is calculated Net profit / (loss) before capital allowances from Income & expenses, less Total capital allowances.

Adjustments

Enter where indicated any adjustments in respect of:

  • Overlap profits brought forward
  • Overlap profits arising during the period
  • Overlap relief claimed
  • Adjustments for basis period
  • Other adjustments
  • Averaging adjustment
  • Adjustment for change of basis

The details entered here will appear on Tax Calculation at Report Preview. They will also be used to help populate boxes 68 to 73 on page SEF4 of the tax return.

Adjusted profit/ (loss) is calculated as Net profit (loss) from Capital Allowances, amended for the adjustments entered above.

CIS/NIC

Construction Industry Scheme

Enter where indicated Total Construction Industry Scheme deductions from payments by contractors and Other tax taken off trading income. These figures will appear on Tax Calculation at Report Preview and will be used to populate boxes 81 and 82 on page SEF4 of the tax return.

National Insurance Contributions

You should only enter details of Total Class 2 NIC for the year on the first self-employment tab. If your client has multiple self-employments, enter the total Class 2 NIC due in respect of all of the self-employments on the first tab.
Voluntary Class 2 Tick to indicate that your client’s self-employment profits are less than £5,965 and that your client has made Voluntary Class 2 NICs for the year.
Total amount of Class 2 NIC due for 2015/16 Enter the total amount of Class 2 NIC due for the year.
Exempt from paying Class 4 National Insurance contributions Tick if your client is exempt from paying Class 4 NIC in respect of this self-employment.
Adjustment to profits chargeable to Class 4 National Insurance contributions. If the Class 4 NIC calculation is to be based on a lower figure than the self-employment profits, enter the amount by which the profit should be adjusted for this purpose. This adjustment will not affect the profit figure for any other purpose.

The information entered in this section will be included on Tax Calculation at Report Preview and will be used to populate boxes 100 to 102 on page SEF5 of the tax return

Losses

Brought forward loss Enter the amount of any loss brought forward in respect of this self-employment
Brought forward loss set off Brought forward loss set off against current year Calculated as the lower of Brought forward loss, Adjusted profit/ (loss) from Adjustments and nil.
Losses arising in current year If Adjusted profit/ (loss) from Adjustments shows a loss, then the amount of that loss will appear here. Current year loss set against other income: Enter any of Losses arising in current year to be utilised against current year income or gains from other sources.
Amount claimed to be carried back to previous year Enter any of Losses arising in current year to be utilised against income or gains for the previous year.
Total losses carried forward Calculated as the sum of Brought forward loss and Losses arising in current year, less Brought forward loss set off against current year, Current year loss set off against other income and Amount claimed to be carried back to previous year.

The information entered in this section will be included on Tax Calculation at Report Preview and will be used to populate boxes 77 to 80 on page SEF4 of the tax return.

Balance Sheet

Details of assets, liabilities and capital account, as shown on the balance sheet in the accounts, will appear here.

The information shown in this section will be included on Tax Calculation at Report Preview and will be used to populate boxes 83 to 99 on page SEF5 of the tax return.

If the balance sheet information is not to appear on the tax return, then select Exclude balance sheet, towards the top of tab.