Payslip messages

You can add customised messages to your employee payslips to help communicate important information about their pay. Payslip messages can be used for lots of different reasons like:

  • Explaining a pay rise

  • Telling people about new legislation that affects their pay

  • Wishing everyone a happy Christmas

You can also edit payslip messages for multiple employees at the same time. This makes it easier to manage messages that apply to lots of people.

Payslip messages in a pay run

You can add, edit and delete payslip messages for individual employees from the Pay stage of a pay run.

  • If there is no existing message, to add one, select Add Payslip Message.

  • If there is an existing message, you can edit or delete the content. To save the changes, tab out of the message, select another employee or select Next.

You can use up to 255 characters for your message.

Due to the size of the message box on a payslip, we recommend the message is no longer than 3 lines.

Payslip messages automatically reappear in the employee's next pay run.

Bulk payslip messages

Filter your employees

To make it easier to select different groups of employees, you can filter your employee list.

To filter the list:

  1. From the Employees tab, select Filter.

  2. Use the drop-down options to select specific employee criteria, then select Close.

    For example, you can create a filter just to show your weekly paid employees.

If you have applied a filter to your list of employees, to undo the filter:

  • Select Filter then Reset Filters.

Add a bulk payslip message

To create and add a payslip for multiple employees:

  1. From the Employees tab, select Bulk Actions.

  2. Select the employees you want to add the message to. To select more than one employee, you can either select the checkbox alongside each employee or use Select all items.

    Select all items selects all employees listed on the page. If you have more employees that are not listed, you can change the number of employees that appear on the list at the bottom.

  3. Once you have selected the employees you want, select , then Add/Remove Payslip Message.

  4. Enter the message you want to add to your employees, then select Add message. You can use up to 255 characters for your message.

    Due to the size of the message box on a payslip, we recommend the message is no longer than 3 lines.

Edit or delete a bulk payslip message

To delete a payslip message from multiple employees:

  1. From the Employees tab, find the employee or employees you want to edit or delete the payslip message from.

    The employees you select must all have an existing payslip message. The employees that have an existing payslip message are shown with a Yes in the Payslip Message column.

  2. Select Add/Remove Payslip Message, then Remove payslip message.

    Once the message has been removed, you can create a new payslip message.