Review or import Chart of Accounts

This is step 1 of 7 to set up your clients with Sage Accounting.

On this page learn how to:

  • Review standard Chart of Accounts
  • Import Chart of Accounts

Review standard Chart of Accounts

When you first set up your client's company in Sage Accounting, we'll create a Chart of Accounts based on your client's type of business.

All the ledger accounts are shown in the Chart of Accounts list.

Access these from Settings then Chart of Accounts.

Import Chart of Accounts

Before you begin you must:

  • have a new Accounting business with no transactions or records

  • have your chart of accounts file saved in comma separated value (CSV) format

  • use the same column headings and formatting as in the chart of accounts CSV template file

Step 1: Download the CSV template file

Each CSV file contains a standard list of ledger accounts and the required columns for Nominal Code, Ledger name, Control account, Category and Tax rate.

Step 2: Prepare your import file

If you already have a list of ledger accounts exported from another system:

  1. Change the column headings to match the format used in the template file.
  2. Remove any columns in your CSV file that are not used in the template file.
  3. Make sure the data format used in each column matches the format used in the template file.
  4. Category - Each ledger account must belong to a one of the categories already set up in Partner Edition. You cannot use your own categories.
  5. Tax rate - Each ledger account must have a Tax Rate associated with it.

    If you don't have your ledger accounts in a CSV file already, simply amend the template file with the required ledger account names and nominal codes. Make sure you use the correct Category and Tax Rate for each one.

The maximum file size you can import is 0.5MB.

Control accounts

Control ledger accounts are required and used by default for certain transactions. They must be present in every ledger account list. You can't remove them but you can change the Nominal Code or Display Name.

Column headings and required formats

Use the table from column headings guide to ensure the file format is correct. Remember the file's column headings must match those in the table.

Step 3: Import the chart of accounts file

  1. From Settings, select Chart of Accounts.
  2. From the New Ledger Account drop-down arrow, select Import Accounts.
  3. Select the Upload Data File link.
  4. Browse to your CSV file and then select Open.
  5. Select OK.

Common errors

If your file cannot be imported, we'll tell you what the problems are and which rows are affected.